Visa to Drive

Ensure duty of care compliance with Visa to Drive

Powered by TMC's award winning software and team of expert auditors, Visa to Drive is the most efficient way of completing documentation checks across your fleet when ensuring duty of care compliance.

Duty of care - your obligations

In 2003 the Health and Safety Executive released a publication called “Driving at Work – Managing Work Related Road Safety.” This publication issues guidance that vehicles are to be classed as a place of work and therefore fall under the same Health and Safety legislation as a physical workspace.

The fact that cars are classed as a place of work, along with several pieces of road traffic acts and legislations means that employers are obliged to develop Health and Safety policies to minimise the risks to the health and wellbeing of employees whilst driving a vehicle for business purposes. The development and effective implementation of these policies is a company’s “Duty of Care.”

Whilst these pieces of legislation went some of the way to forcing companies to implement effective policies, it wasn’t until 2008, when the Corporate Manslaughter and Corporate Homicide Act came into force that pressure was really put on companies to act.

These pieces of legislation makes it easier to prosecute companies for health and safety failures that lead to a person’s death. These pieces of legislation are especially relevant for fleet managers as the biggest cause of at-work fatalities arises out of employees driving for business purposes. Every week around 200 road deaths and serious injuries involve drivers on work related journeys.

In order to ensure compliance with the Act employers are required to regularly carry out risk assessments that seek to identify the risks that their employees are exposed to. Once risks have been identified, businesses need to put suitable mitigation strategies in place that minimise or remove the risk. These risk management plans need to be created, communicated and deployed to the workforce.

Everything you need, all done for you

Visa to Drive does everything from chasing up drivers for documentation to verifying every detail. At every step, you’ll receive in-depth management information that will enable you to have total visibility and control over the completion of your duty of care obligations.

Every detail, checked and verified

Auditing is what TMC does best. Our experienced audit team will check every detail on your fleet’s documents to ensure that everyone is compliant with the legal requirements as well as your fleet policy.

Everything you need to know, delivered instantly

Having access to up to date information on your driver and vehicles status is critical when attempting to manage fleet risk. Visa to Drive gives you access to an online reporting suite that will enable you to see, in real-time, the status of your duty of care checks.

Tailorable solution

Visa to Drive is designed so that it can be tailored to your fleet’s make-up. If you run a company vehicle fleet then Visa to Drive can be pared down to just include driver confirmation of vehicle safety checks. Or, if you run a grey fleet, you can use the full suite of checks to ensure that all vehicles are roadworthy and all your drivers are legally allowed to drive.

3 reasons to choose Visa to Drive:

1

Cost effective

Requesting, obtaining and collating information on several hundred drivers is a time intensive process that requires significant amounts of resource to be committed by your business. By using Visa to Drive you will be significantly reducing your operating costs.
2

Ensure compliance

TMC are experts at interpreting regulatory and legal requirements into workable solutions. Visa to Drive is a proven way of ensuring that your fleet and drivers are compliant with your fleet policy.
3

Consolidated solution

Visa to Drive enables you to consolidate all your duty of care documentation into one centralised location. The solution will replace outdated spreadsheet and paper based systems giving you piece of mind that you now have a robust procedure for ensuring Duty of Care compliance.